Thursday, December 10, 2009

Management of Electronic Records

A Feasible Solution for the Management of Electronic Records within a Federal Government Environment

The outline:

First the Basics
1. What is a Federal Record?
2. What is the difference between a Record and a Document?
3. What is Records management?
4. Why should be Federal Records be managed?
5. Who is responsible for the management of Federal Records
Fundamentals of Electronic Records
1. What is an Electronic Record?
2. Why focus on Electronic Records?
3. Who is Managing Electronic Records?
4. What are the Consequences for not managing Electronic Record?
5. What are some of the Laws governing Electronic Records Management?
Finding Electronic Records
1. Where are Electronic Records
2. Who is producing Electronic Records
3. When does an Electronic form of information become an Electronic Record
4. What types of Systems contain Electronic Records
5. What should be done when one realizes they are interacting with an Electronic Record?
Five Essential Factors for your Business Case
1. What is a Business Case?
2. Who should have a Solid Business Case?
3. What are the Five Essential Factors of a Business Case?
Functional Requirements which form the Core of Your Solution
1. What do we mean by Requirements?
2. What are the essential Requirements?
3. What are the flexible Requirements?
4. How are the Requirements established?
Feasible, Doable and Practical Solution
1. Where do we begin?
2. How to access the situation?
3. How to establish a Project Plan?
4. Who needs to be involved?
5. What are the keys to Success?
6. What are the risks?
7. How to minimize the risk?
8. What works?
Five benefits for implementing eRecords Solution
1. The ability to more speedily locate information previously very difficult to locate
2. The ability to improve work process because information is more easily shared
3. Cost savings derived from the elimination of paying for storage
4. Documents are more efficiently managed throughout lifecycle
5. Documents integrity & authenticity is verifiable
Five consequences of not implementing an eRecords Solution
1. Failure to abide by rules and regulations established by NARA and…
2. Inability to efficiently manage eRecords throughout lifecycle
3. Ineffective retention and disposal of eRecords
4. Implications posed by audits and ediscovery
5. Inefficient use of Government resources
Ready, Set and Go!

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