Thursday, July 29, 2010

"Federal Electronic Records Management: A Status Report" Pt 3

Very Important Presentation and must viewing by those in the Federal Records Community!!!



"Federal Electronic Records Management: A Status Report" Pt 2

Very Important Presentation and must viewing by those in the Federal Records Community!!!



"Federal Electronic Records Management: A Status Report" Pt 1

Very Important Presentation and must viewing by those in the Federal Records Community!!!



The Performance Institute

This is an excellent site and I foresee analytic tools being the wave of future with regards to productivity in the workforce.

in reference to: The Performance Institute | Registration (view on Google Sidewiki)

Monday, July 26, 2010

Social media raises federal record-keeping, privacy concerns

This is my comment which I posted on this article:

The advent of web 2.0 has created a lot of challenges of the Electronic Records Management community. Prior to web 2.0 the job was daunting with ever increasing amount of information to be processed and managed according to sound records management procedures. Web 2.0 has stepped up the challenge several notches. I am very interested to see if these challenges will raise the awareness for more heightened attention and prioritization given to the implementation records management applications to address what is already spiraling out of control.

http://www.nextgov.com/nextgov/ng_20100723_4473.php?oref=rss?zone=NGtoday

Saturday, July 24, 2010

Special Roll Call-By Rep. William Lacy Clay

I see the ball rolling and it is picking up steam! Please read and stay informed:

Clay: Modernize Records Management
July 12, 2010
By Rep. William Lacy Clay
Special to Roll Call
Federal electronic records that document our nation’s history, preserve our rights and maintain critical archival
materials are at great risk.
There is growing concern, inside and outside of Congress, about federal agencies’ management of vital electronic
records. Many agencies do not have updated or workable plans to preserve them, and in the digital age, that is totally
unacceptable.
During a recent self-assessment administered by the National Archives, 79 percent of agencies were found to be at
moderate or high risk of improper destruction of their electronic records.
Records management has received — and continues to receive — low priority within agencies, especially at the highest
levels. According to the National Archives, agencies are “falling short in carrying out their records management
responsibilities, particularly regarding the exponential use and growth of electronic records.”
I have begun to examine solutions — including legislation — that would ensure these records are not lost. H.R. 1387,
the Electronic Message Preservation Act, of which I am an original co-sponsor, is a good start.
The bill passed the House in March, and I hope the Senate will act on it as soon as possible. H.R. 1387 would establish
uniform standards for the capture, management, preservation and retrieval of federal agency and presidential
electronic records.
We also need to update the Federal Records Act to reflect the unique challenges of all electronic records and provide
additional oversight and enforcement authority for the archivist of the United States. Recently, some people have even
called for expanding private rights of action under the records act.
All federal agencies create electronic records, such as word processing documents, spreadsheets, databases, Web 2.0
systems and e-mail. But not every record that an agency creates is considered to be permanently valuable.
In fact, only 3 percent are eventually transferred to the National Archives for preservation. The other 97 percent are
temporary and must be managed by the agency, for various lengths of time, according to statutes and records
schedules.
Agencies are required to preserve records of the conduct of government business that is “complete and accurate to the
extent required to document the organization, functions, policies, decisions, procedures, and essential transactions of
the agency,” according to federal rules. Agencies must also preserve records that “furnish the information necessary to
protect the legal and financial rights of the Government and of persons directly affected by the agency’s activities.”
It is the responsibility of each agency, with the support of the National Archives, to economically and effectively create
and manage these records.
The National Archives has an additional responsibility to make sure that records of permanent archival value are
preserved and made available for future generations.
The threat to the preservation of federal electronic records is not new. As early as the 1960s, the National Archives
began examining methods for long-term preservation of “machine-readable” records. However, progress has been
1 of 2
slow for both the archives and agencies.
As recently as the late 1980s, the preferred solution to long-term preservation of these records was to put them on
microfilm. And as recently as a few years ago, the National Archives was suggesting that agencies print and file their
electronic records.
However, archivists, historians and open-government advocates now understand that not only the content of
electronic records must be preserved, but their essential characteristics as well. We need to protect not only the data,
but also the metadata — the data about the data.
Electronic record preservation must include information on who created the record, in what application it originated
and many more data points that assist in not only the retrieval but also the understanding of a record. Manually
searching millions of e-mails that have been printed and filed into boxes is certainly time-consuming. However, even
when a printed e-mail is located, valuable information that would have been retained in a records management
application is irrevocably lost.
The National Archives has endorsed for all federal agencies the Department of Defense Standard 5015.2-STD version
2, which defines requirements that must be met by records management application products.
In 2003, the Government Accountability Office testified at a subcommittee hearing that “most electronic records ...
remain unscheduled ... and as a result, they were at risk of loss.”
Last month, the GAO again testified that “if records are poorly managed, individuals might lose access to benefits for
which they are entitled, the government could be exposed to legal liabilities, and records of historical interest could be
lost forever.”
Initiatives adopted by the Obama administration over the past year, as well as renewed Congressional oversight, have
produced signs of hope.
As chairman of the Subcommittee on Information Policy, Census and National Archives, I am committed to exploring
innovative ways to significantly improve federal electronic records management policies and practices.
The goal is threefold: to ensure that agencies appropriately preserve electronic records, that the National Archives
properly maintain and make available those records, and that the ultimate users — citizens, historians, courts,
agencies or Congress — be able to utilize the records to the fullest extent possible.
Rep. William Lacy Clay (D-Mo.) is chairman of the Oversight and Government Reform Subcommittee
on Information Policy, Census and National Archives.
2010 © Roll Call Inc. All rights reserved.
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National Archives and Records Administration : Reference (The Full Wiki)

This is a site worth visiting. This is an important landmark for records community.

National Archives and Records Administration : Reference (The Full Wiki)

Friday, July 23, 2010

Records Management by Alfresco

Records Management by Alfresco

Thursday, July 22, 2010

Weather bureau seeks electronic records system - Finance - Business - News - iTnews.com.au

Weather bureau seeks electronic records system - Finance - Business - News - iTnews.com.au

Build Archiving Systems to Meet Compliance Demands - PCWorld Business Center

Build Archiving Systems to Meet Compliance Demands - PCWorld Business Center

Wednesday, July 21, 2010

H.R. 1387 - Summary: Electronic Message Preservation Act (GovTrack.us)

Follow this link to a very good summary of what could be some significant developments affecting the future Electronic Records Management from a Federal perspective.

H.R. 1387 - Summary: Electronic Message Preservation Act (GovTrack.us)


Saturday, July 17, 2010

Managing Electronic HR Records: 10 Tips for Moving Toward a Paperless Office

Managing Electronic HR Records: 10 Tips for Moving Toward a Paperless Office

The management of electronic records

My recent post on The Free Dictionary

Topic: The management of electronic records
Posted: Saturday, July 17, 2010 10:43:49 PM
I feel that the management of electronic records is a subject of ever increasing importance especially in light of the current age of information explosion. We are all overwhelmed with information but is there any rhyme or reason to how this information in its various electronic formats is being managed and how will future generations view us if what we leave behind is beyond recovery, and what is recoverable is very suspect.
Ken Matthews (chapkenmat)
Ronald Reagan Building
Washington DC 20523
chapkenmat@gmail.com
Gmail - Buzz - chapkenmat@gmail.com

Gmail - Buzz - chapkenmat@gmail.com

House passes e-records management bill -- Federal Computer Week

This is an important development for the Federal eRecords community!

House passes e-records management bill -- Federal Computer Week

Dictionary, Encyclopedia and Thesaurus - The Free Dictionary

This is by far one of my best resources on the web, toolbar, information, word knowledge is the 2nd to no other, in my humble opinion! Check it out!

Dictionary, Encyclopedia and Thesaurus - The Free Dictionary

Electronic Records Training and Awareness Project

This is by far my very best electronic records site on the web!

Electronic Records Training and Awareness Project

Friday, July 16, 2010

Classified information in the United States

The United States government classification system is established under Executive Order 13292.

in reference to:

"The United States government classification system is established under Executive Order 13292,"
- Classified information in the United States - encyclopedia article about Classified information in the United States. (view on Google Sidewiki)

Work Shifting - Telework Improvements Act Gets Second Chance

Work Shifting - Telework Improvements Act Gets Second Chance

Wednesday, July 7, 2010

Image & Data Manager

Image & Data Manager

"What we are seeing now is that businesses are increasingly sophisticated in the way that they capture and share information, but the way they manage that information hasn’t necessarily kept pace. Our working day is filled with the creation and review of electronic information, whether it is simply writing emails, authoring electronic documents, querying databases, updating financial systems or sending text messages."

Monday, July 5, 2010

DoD 5015.2 Resource Kit | Microsoft Connect

DoD 5015.2 Resource Kit | Microsoft Connect

Monday, July 05, 2010 | Subcribe via RSS Electronic Message Preservation Act Moves to Senate

ZL Blog » records management
ZL Blog » records management

Saturday, July 3, 2010

Image & Data Manager

Image & Data Manager