Article I wrote for President's open government initiative. This insertion appears in the latest plan proposed by US Federal Government Agency's
The Records Division oversees the Agency’s management of both paper and electronic records. Tools are currently in place to manage records from creation to destruction to permanent archiving. The effective management of the Agency’s official records results in improvements in searching and retrieving information. This provides for transparency within the Agency.
Realizing the proliferation of electronic records, the Records Division is making a very assertive effort to put additional tools in place to address the emphasis by the Obama Administration for accountability. The Administration has emphasized automation and harnessing current technological advances. In response to this, the Electronic Records Team has plans to test an electronic records application. The Team’s purpose is to determine if this tool might begin to provide some solutions to address the need to manage the various forms of electronic records. This includes those records currently created, produced, generated and stored on various electronic infrastructures throughout the Agency.
The emphasis by the Obama Administration upon openness, transparency, participation and collaboration lends itself to prioritizing initiatives that address the effective management of information and records. In summary, the Records Division is attempting to address this initiative by:
The launching of a new online training course to provide training for all employees, and to promote the importance of Records Management;
Participating in various workshops, presentations, and forums in order to teach records management and provide information on what the Records Team has in place to meet the challenges of records management. Plans are also currently in place for overseas meetings to reach out to the missions for teaching and dissimulation of records management instruction and resources;
Agency's Open Government Plan, 04/07/2010 14
Participating in the Continuity of Operations Plan (COOP) activities in order to assure that Vital Records are available and accessible should the situation presents itself;
The efforts of the Electronic Records Team that includes: the testing of Electronic Record Application, the scanning of retired paper records, the scheduling to the Information records applications throughout the Agency, and the compiling of records management training guide;
Realizing that records management is everyone’s responsibility, the Records Team’s task is the oversight of Records Management throughout the Agency. There are five team members assigned as records client analyst for specific regions.