What is the concern Part V?

What is the concern Part V?

The world of Electronic Records continues to be a major concern to this writer. It is bigger than I can begin fully exhaust in this blog, but I hope that this blog will be used as a vehicle and catalyst to alert the reader to its importance and provide some resources that will in some small way help to address the many concerns which are evident when one considers the management of electronic records.

In several recent discussions of which I have been involved a lot of conversation has focused on one essential document which is the DOD 5015.3 which is essential if a vendor’s records management solution is to be considered by the Federal Government. This is one of two important documents. The two important reference documents to consider in regards to compliance requirements in the area of electronic records management are: DOD 5015.3 and ISO 15489.

What is DOD 5015.3?

DOD 5015.3 is a compliance document. This is a document used to certify that a vendor’s product will comply with requirements standards certified by the DOD or Department of Defense. Records Management solutions often consist of a variety of products and components providing various services, including workflow, document management, content management, knowledge management, store, search, retrieve, apply retention policies, etc. If the solution is DOD 5015.3 compliant it means that the requirement has been certified and are compliant with the standards indicated in the 5015.3 document.

I copied this forward from: DOD 5015.02-STD ELECTRONIC RECORDS MANAGEMENT SOFTWARE APPLICATIONS DESIGN CRITERIA STANDARD April 25, 2007 ASSISTANT SECRETARY OF DEFENSE FOR

NETWORKS AND INFORMATION INTEGRATION/DEPARTMENT OF DEFENSE

”This Standard is reissued under the authority of DOD Directive 5015.2, “Department of

Defense Records Management Program,” March 6, 2000, (Reference (a)) which provides

Implementing and procedural guidance on the management of records in the Department

Of Defense. It sets forth mandatory baseline functional requirements for Records

Management Application (RMA) software used by the DOD Components in

Implementing their records management programs; defines required system interfaces

and search criteria that RMAs shall support; and describes the minimum records

management requirements that must be met based on current National Archives and

Records Administration (NARA) regulations.”

The ISO 15489 will be considered in the next edition of my blog.

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Ken Matthews

chapkenmat