KMWorld.com: When is a Wiki or a Blog a Record
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Tuesday, September 22, 2009
Monday, September 21, 2009
Comment I posted for CIO Council Social Media activities
I applaud the CIO Council's efforts and strides that are being taken. In the midst of the challenges that transparency presents these are the kinds of efforts that must be put in place to assure that, in a world of rapidly increasing information, there are effective methods of control in place to prevent some of the many risks. My concern is that in this age of information explosion we are also putting in place services, systems and solutions that will properly archive, retain, monitor, filter, and encrypt essential data, which in view of the current regulatory climate is not optionable but essential.
Saturday, September 19, 2009
Records Management Events Attended September 2009
This week I attended two Records Management events, one in New York and the other in Washington DC. The two events were very well attended and quite worthwhile. The discussions were lively in both events and I was able to ask questions and get some good solid answers. I came to the events with some goals and I am happy to say that for the most part the goals were achieved. Of the many takeaways, the lesson that sticks out the most is that in the eRecords or the Electronic Records community there really needs to be some clear understanding between records, documents, and the real crucial concern of eDiscovery (or the legal community) Electronically Stored Information or ESI. Here is something that I read from last years conference in New York, and I feel it was emphasized this year as well. "While Records Management has its established rules, electronic information (ESI) management is an entirely new ball of wax. And I don't see that the Federal Rules of Civil Procedure made it any less complex. Experts say the rules are vague and remain open to interpretation. As a result, how to handle electronic information is vague and remains open to interpretation". I can not say that I agree with the entire quote, but I mention it because it does highlight a concern that is very real and is growing, and I do not see it going away for a long time. In essence we in the Records Management community have got to be vigilant in our efforts to manage the records to which we are stewards, and this does not stop with paper records, nor does it stop with eRecords but it includes Electronically Stored Information. In fact in our profession it is incumbent upon each of us in the Records Management community to be caretakers of all intellectual assets and be an advocate for good systems to manage all these resources in way that is responsible, reliable, and religiously applied.
M09S01 - KEYNOTE ADDRESS: Would a Judge View Your ERM Program as "Judicial Toast?"
Compelling eRecords decisions
Monday, September 14, 2009
Sunday, September 13, 2009
Saturday, September 12, 2009
Friday, September 11, 2009
Learning from History-The Importance of Electronic Records Mangement
It has been said that "if we don't learn from history, we will live to repeat it". Records are a preservation of history, and if we are not preserving records we are not capturing, protecting, and guarding our history. We may live to repeat it, repeat it and repeat it again because we will have lost it.
Monday, September 7, 2009
What is the concern? Part IV
Most of today's records start out as emails, faxes, spread sheets, word documents, web transactions, or documents produced in an Information or Electronic System. What's the point? These are all electronic documents and most records today are produced in an electronic format. The preponderance of intellectual assets in an electronic format is clearly justification for Electronic Records Management program.
The fact Electronic Records are not being managed effectively raises some risk questions:
What are the consequences of not managing Electronic Records?
What does it take to effectively manage Electronic Records?
Why are many choosing not to implement an effective Electronic Records Management solution?
What legal regulations that govern Electronic Records Management?
In future blogs we will address these and many other questions.
The fact Electronic Records are not being managed effectively raises some risk questions:
What are the consequences of not managing Electronic Records?
What does it take to effectively manage Electronic Records?
Why are many choosing not to implement an effective Electronic Records Management solution?
What legal regulations that govern Electronic Records Management?
In future blogs we will address these and many other questions.
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