Saturday, January 30, 2010

Collaborative Thinking: Community Input: SharePoint 2010

Considering the merits and setbacks of Sharepoint.

Collaborative Thinking: Community Input: SharePoint 2010


An interview with Jason R. Baron and Ralph Losey: putting the “tsunami of e-data” in perspective - The Posse List

This is a series that is well worth following!

An interview with Jason R. Baron and Ralph Losey: putting the “tsunami of e-data” in perspective - The Posse List


AIIM - Implementing Electronic Records Management: A lot more than software

AIIM - Implementing Electronic Records Management: A lot more than software

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Friday, January 22, 2010

NARA 2009 Survey

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Tuesday, January 19, 2010

NARA - NWM 04.2010

Important consideration! Open Government Electronic Records Management initiative!

NWM 04.2010


Sunday, January 17, 2010

Records Management: Best practices guide

Excellent site!

Records Management: Best practices guide


What is data archiving? - Definition from Whatis.com

What is data archiving? - Definition from Whatis.com


Check out this great MSN Video: SharePoint 2007: "I Need To..." web part Configuration and Use

Very good SharePoint video!

Check out this great MSN Video: SharePoint 2007: "I Need To..." web part Configuration and Use


Saturday, January 16, 2010

How to Realize the Full Benefits of ECM

Very important insight and worth the consideration of those in the Records Management Community.

How to Realize the Full Benefits of ECM


Friday, January 15, 2010

Recommended Electronic Filing Structure (Organization and Development)

Check out this SlideShare Presentation:

Alfresco Brings Lotus Users Open Source Content Management Platform | Open Source Magazine

If your are reading this blog and are not aware of this development this is really worth your knowing. Please take time to become informed.


Alfresco Brings Lotus Users Open Source Content Management Platform | Open Source Magazine


What is an Active Directory

An active directory is a directory structure used on Microsoft Windows based computers and servers to store information and data about networks and domains. It is primarily used for online information and was originally created in 1996 and first used with Windows 2000.
An active directory (sometimes referred to as an AD) does a variety of functions including the ability to provide information on objects, helps organize these objects for easy retrieval and access, allows access by end users and administrators and allows the administrator to set security up for the directory.
An active directory can be defined as a hierarchical structure and this structure is usually broken up into three main categories, the resources which might include hardware such as printers, services for end users such as web email servers and objects which are the main functions of the domain and network.
It is interesting to note the framework for the objects. Remember that an object can be a piece of hardware such as a printer, end user or security settings set by the administrator. These objects can hold other objects within their file structure. All objects have an ID, usually an object name (folder name). In addition to these objects being able to hold other objects, every object has its own attributes which allows it to be characterized by the information which it contains. Most IT professionals call these setting or characterizations schemas.
Depending on the type of schema created for a folder, will ultimately determine how these objects are used. For instance, some objects with certain schemas can not be deleted, they can only be deactivated. Others types of schemas with certain attributes can be deleted entirely. For instance, a user object can be deleted, but the administrator object can not be deleted.
When understanding active directories, it is important to know the framework that objects can be viewed at. In fact, an active directory can be viewed at either one of three levels, these levels are called forests, trees or domains. The highest structure is called the forest because you can see all objects included within the active directory.
Within the Forest structure are trees, these structures usually hold one or more domains, going further down the structure of an active directory are single domains. To put the forest, trees and domains into perspective, consider the following example.
A large organization has many dozens of users and processes. The forest might be the entire network of end users and specific computers at a set location. Within this forest directory are now trees that hold information on specific objects such as domain controllers, program data, system, etc. Within these objects are even more objects which can then be controlled and categorized.

How are Active Directories used
If you are a computer administrator for a large corporation or organization, you can easily update all end users computers with new software, patches, files, etc simply by updating one object in a forest or tree.
Because each object fits into a set schema and has specific attributes, a network administrator can easily clear a person on a set tree or instantly give access to some users for certain applications or deny access to certain users for others. The Microsoft servers use trust to determine whether or not access should be allowed. Two types of trust that Microsoft active directories incorporate are transitive trusts and one way non transitive trusts. A transitive trust is when there is a trust that goes further than two domains in a set tree, meaning two entities are able to access each others domains and trees.
A one way transitive trust is when a user is allowed accessed to another tree or domain, however, the other domain does not allow access to the other domains. This can be summed up as a network administrator and end user. The network administrator can access most trees in the forest including a specific end user's domain. However the end user, while able to access his or her own domain, can not access other trees.
It is important to note that active directories are a great way to organize a large organization or corporation's computers data and network. Without an active directory, most end users would have computers that would need to be updated individually and would not have access to a larger network where data can be processed and reports can be created. While active directories can be extremely technical and require lots of expertise to navigate, they are essential to storing information and data on networks.


Tips and Techniques to Help You Go Paperless

Good electronic records series of You Tubes!

Thursday, January 14, 2010

"Databases A Top Target For E-Discovery", InformationWeek.com

The world of eDiscovery continues to create waves!


InformationWeek.com


Wednesday, January 13, 2010

The Limitations of Keyword Searches in eDiscovery

From B & L Blog

Google has spoiled data searchers. Since the search engine is so effective for so many kinds of online ferreting, there's an inclination to believe that we'll always find exactly what we want by typing some keywords in a search field. That's just not so. It's especially not so when it comes to eDiscovery.

The problem with keyword searches in eDiscovery is that they're better suited for retrieving data than knowledge. And knowledge is what attorneys are looking for in eDiscovery.

For example, a typical keyword search returns documents based on "relevance." What's relevance? For the most part, it's how many of your keywords appear in the document. Relevance is blind to how one document is connected to another or how documents may share similar characteristics.

Keyword searches work best on a document set that's stable and relatively static. That's not the case with the ad hoc collection of documents that may be garnered through an eDiscovery order.

The effectiveness of keyword searches on the 'Net is augmented by value-added information—links to other documents, Web site traffic and such. That kind of information doesn't exist for the documents gathered in eDiscovery.

Generally, Web searchers know what he or she is looking for—what's important—so it's easy to sift through a keyword search. That's not always the case with eDiscovery. In many cases, the eDiscovery searcher needs the search results to tell her or him what's important.

Most of all, keyword searches are good at returning what might be the best document in a set, but in eDiscovery, all the important documents must be retrieved. Unless the limitations of keyword searches are recognized, a legal team may spend more time deciding how documents are chosen than which ones are chosen.





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Tuesday, January 12, 2010

Blurring the Work-Life Line (Telework comment I posted)

Yes, yes, and yes. Telework offers many unique and creative ways to make the workday day more productive, time effective, and more cost efficient than the traditional work day. With the aide of modern technology there is absolutely no reason why the telework force could not eventually become the most valuable workforce on the planet.


Monday, January 11, 2010

The Future of IT Project Management Software - CIO.com - Business Technology Leadership

The Future of IT Project Management Software - CIO.com - Business Technology Leadership

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My telework comment, 1.11.10

I have been teleworking for the past two year. I have been working for the Federal Government for almost six years. In my current Agency telework opportunities are available for all, providing their work assignments lend itself to work that can be accomplished outside the office and you are a responsible employee. In my previous assignments with the Government telework was available on a very limited basis and it seemed to only be open to a select few. During this time I marveled at those who were fortunate to meet criteria, and was extremely disappointed that I was not, and I thought I should have been granted the opportunity. I am totally pro telework and feel it is going to be the wave of the current as well as future workforce. I really would like to be able to be in a position where I can manage my work time in such a way that I only come to the office when there are things to do in the office, or by coming to the general vicinity of the office, which can not be accomplished by staying at home or by utilizing some form of telecommute.


Saturday, January 9, 2010

Electronic Records Management An Overview

Check out this SlideShare Presentation: I recently completed a new presentation. Here are some introductory notes: It's estimated that more than 90% of the records being created today are electronic. Coupled with the overwhelming growth of electronic messages - most notably e-mail and instant messaging - the management of electronic records has become a critical business issue. How that information is managed has significant business, legal, and technology ramifications. Ultimately, it doesn't matter what medium is used to create, deliver, or store information when determining if content is a record and should be managed accordingly. Electronic Records Management is not a total solution – it must work in concert with good records management programs, good agency business practices, and reliable information technology infrastructures.
This presentation is intended to provide a foundation to address the challenges of effective Electronic Records Management particularly, but not exclusively in a government context.

SharePoint 2010 End-User Training

very good Sharepoint videos!

SharePoint 2010 End-User Training


The lawyer's guide to records ... - Google Books

I have this book and it is a good one! Must reading for those in the records management community.

The lawyer's guide to records ... - Google Books: "The lawyer's guide to records management and retention By George C. Cunningham, John C. MontaƱa"



NARA National Archives preserving electronic records in an era of rapidly changing technology

This is also must reading for those in the records management community!

http://books.google.com/books?id=mXvZqvcwLtYC&lpg=PP1&pg=PP1#v=onepage&q=&f=false


Why Did the Bush White House Copy and Print Every Email It Received? It's a Long Story

Why Did the Bush White House Copy and Print Every Email It Received? It's a Long Story

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Friday, January 1, 2010

Electronic Records Presentation: Corporate policy on electronic records

I found this to be a good presentation.


Corporate policy on electronic records -